Job Description

JOB TITLE: Controller

REPORTS TO: General Manager as well as Regional /Corporate Controller

SUPERVISES DIRECTLY: All Accounting, Finance, Night Audit and Cashiering Staff

Purpose for the Position: To provide the owners, General Manager, and other management with accurate, timely, and relevant financial data with which to manage the property.

Essential Responsibilities:

• Supervises the financial department, including accounts receivable, accounts payable, auditing, payroll, general accounting, and cashiers, as well as input and reconcile such departments.
• Plans and implements procedures and systems.
• Approves all purchases made on behalf of the Hotel within budgetary guidelines.
• Prepares financial analysis of operations.
• Manages all aspects of the labor and expense forecasting and reporting from/to all department heads as approved by the General Manager.
• Oversees all hotel cash handling operations and procedures.
• Prepares reports outlining Hotel’s financial position in areas of income, expense, and earnings based on past, present, and future operations.
• Monitors and contains all property inventories to ensure proper levels without causing burden’s on property cash flows, (tying up money on the shelf).
• Trains all management and supervisory associates to read and understand all fiscal documents and management tools in order to better manage their departments, (staffing guides, budgets, P&L’s etc.)
• Oversees the HR process for the hotel. Ensures all new hire paperwork, benefits, performance appraisals, disciplinary action form and other pertinent personnel documents are filed appropriately and maintained in accordance will the company HR practices.
• Participates in the disciplinary action of any supervisor or manager who expends funds beyond available limits.
• Produces and presents all fiscal management tools and reports at regularly and ad hoc scheduled meetings.
• Reconciles all operating bank accounts with each statement.
• Directs preparation of budgets and financial forecasts, variance reports and P&L.
• Determines depreciation dates.
• Prepares governmental reports and handles all inquiries from government agencies, including Internal Revenue Service.
• Advises management on desirable operational adjustments due to business levels and tax revisions.
• Arranges for audits of the Hotel’s accounts.
• Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
• Advises management concerning insurance coverage for protection against property losses and potential liabilities.
• Hires, fires, trains, and develops assigned associates.
• Reconcile all F&B dailies, deposits, cash and credit cards end, and end-of-month inventories.
• Participate in MOD Program. 

To do this kind of work, you must be able to:  

• Understand and use math concepts in order to design a financial or economic system.
• Interpret technical information presented in mathematical or diagram form in order to work with things like real estate, property valuations, and stock market reports.
• Work math problems quickly and accurately.
• Understand and use computers and related equipment.
• Speak and write clearly to report financial information.
• Plan and direct the work of accounting clerks and other workers.
• Be available for work evenings, weekends and holidays. 

Physical Demands: Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools. Walking and standing are required only occasionally. Reaching, handling, feeling, talking, hearing, and seeing. 

Environmental Conditions: Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75% or more of the time inside. 

Math Skills: Requires mathematical development sufficient to be able to: Apply mathematical operations to frequency distributions, reliability and validity tests, normal curve analysis of variance, correlation techniques, etc. 

Language Skills : Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects. 

Relationships to Data, People and Things:  

Data: Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events. 

People: Negotiating: Exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. 

Things: Handling: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials. Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tools, objects or materials. 

Specific Vocational Preparation: Specific vocational training includes an occupationally significant combination of: vocational education, apprentice training, in-plant training, on-the-job training, or essential experience in less responsible jobs which lead to the higher job or serving in other jobs. Bachelor’s degree preferred.

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